Senior Programme Reporting & Documentation Specialist

Kheir w Baraka and New Woman Association

Senior Programme Reporting & Documentation Specialist

Kheir w Baraka and New Woman Association, a leading Egyptian civil society organization working in community development, is seeking a qualified and experienced candidate for the position of Senior Programme Reporting & Documentation Specialist.

Position: Senior Programme Reporting & Documentation Specialist

Administrative and Technical Supervisor: Programmes Sector Director

Number of Positions: 1

Duty Station: The Association’s Head Office, Qasr El Aini, Cairo, with occasional travel to field offices and programme and project implementation sites across different governorates, as required.

Qualifications and Professional Requirements:

⁃Bachelor’s degree in Development Studies, Social Sciences, Business Administration, Economics, Public Administration, Communication, or a related field.

⁃Minimum of 7 years of progressive and relevant professional experience in programme/project reporting, documentation, programme coordination, or a related field, preferably within development, humanitarian, health, education, youth, or community-based programmes.

⁃Proven experience in preparing and managing high-quality programme, project, and organizational reports, including periodic, interim, annual, final, and management reports.

⁃Strong understanding of programme and project management and the programme and project cycle, including results frameworks, objectives, outputs, outcomes, indicators, targets, achievements, and evidence-based reporting.

⁃Proven experience in developing and improving reporting systems, procedures, templates, guidelines, and quality standards.

⁃Strong analytical skills, with the ability to translate programme information and data into clear, concise, and evidence-based narratives and reporting products.

⁃Demonstrated ability to consolidate and synthesize inputs from multiple programmes, projects, field offices, and organizational functions.

⁃Strong knowledge and practical experience in programme documentation and knowledge management, including lessons learned, good practices, success stories, and programme evidence.

⁃Strong understanding of diverse reporting requirements of international and local donors and development partners, including relevant guidelines, formats, and deadlines.

⁃Demonstrated ability to prepare, review, and professionally edit programme and project documents in both Arabic and English.

⁃Proficiency in Microsoft Office, particularly Word and Excel; familiarity with digital reporting, document management, data visualization, or related tools is an asset.

⁃Strong ability to manage multiple reporting requirements and deadlines, with a high level of accuracy and attention to detail.

⁃Experience working with international organizations, donors, development partners, and/or local donors is highly desirable. Experience across diverse development areas, including economic empowerment, education and early childhood development, health, social protection and care, gender equality, institutional development, climate change, or community development, is considered an asset

Required Skills:

1.Programme Reporting & Documentation

⁃Strong programme writing, synthesis, and documentation skills, with the ability to clearly and effectively communicate programme results, achievements, lessons learned, good practices, success stories, and supporting evidence.

2.Quality Assurance & Technical Editing

⁃Strong attention to detail and ability to identify gaps, inconsistencies, and issues affecting the quality and coherence of programme documents.

⁃Ability to provide technical editing and ensure consistency across objectives, results, indicators, targets, achievements, narratives, and supporting evidence.

3.Programme Analysis & Evidence Use

⁃Ability to analyze programme information and data, identify key findings, trends, gaps, achievements, and challenges, and translate them into clear messages and reporting products.

⁃Ability to appropriately use MEAL findings and evidence in programme reporting.

4.Donor Reporting & Reporting Systems

⁃Ability to interpret and apply donor and development partner reporting requirements.

⁃Ability to apply reporting systems, procedures, templates, and quality standards consistently across different programmes and reporting requirements.

5.Knowledge Management & Annual Reporting

⁃Ability to organize and communicate programme knowledge and evidence and contribute to effective knowledge sharing and organizational learning.

⁃Ability to consolidate programme and organizational information for the Association’s Annual Report.

6.Communication, Coordination & Organization

⁃Excellent written and verbal communication skills in both Arabic and English, with strong technical writing, editing, and presentation skills.

⁃Strong coordination and interpersonal skills, with the ability to work effectively with programme, MEAL, finance, operations, communications, and field teams.

⁃Strong organizational, time-management, and problem-solving skills, with the ability to manage multiple priorities and deadlines.

7.Digital Tools, Confidentiality & Professional Standards

⁃Advanced proficiency in Microsoft Word and Excel, including document formatting, data presentation, tables, charts, and reporting materials.

⁃Familiarity with digital reporting, document management, collaboration, data visualization, or dashboarding tools.

⁃Strong commitment to accuracy, confidentiality, data protection, integrity, and responsible handling of programme and organizational information

Tasks and Responsibilities:

1.Programme and Project Reporting

⁃Prepare, consolidate, review, and finalize periodic, interim, annual, and final programme and project reports in Arabic and English, ensuring timely submission and high-quality reporting.

⁃Consolidate inputs from programmes, projects, field offices, and relevant organizational functions and translate implementation progress, achievements, challenges, and results into clear, evidence-based reports.

2.Reporting Quality and Systems

⁃Conduct final quality review and technical editing of programme reports, proposals, concept notes, and related documents before submission, ensuring consistency, completeness, and compliance with applicable requirements.

⁃Develop and continuously improve reporting procedures, templates, guidelines, quality standards, review processes, and reporting timelines across the Association.

3.MEAL Evidence and Programme Analysis

⁃Coordinate with the MEAL Sector to incorporate relevant monitoring, evaluation, accountability, and learning findings and evidence into programme and project reports.

⁃Analyze programme results and information and prepare concise summaries, tables, charts, presentations, and other reporting products as required.

4.Donor Reporting and Coordination

⁃Review donor and development partner reporting requirements, formats, guidelines, and deadlines and ensure that they are appropriately applied in programme and project reporting.

⁃Coordinate with programme, MEAL, finance, operations, communications, and field teams to ensure timely and complete reporting inputs.

5.Documentation, Knowledge Management and Annual Report

⁃Maintain organized programme and project documentation, including reports, results, evidence, lessons learned, good practices, and success stories.

⁃Prepare, consolidate, and finalize the Association’s Annual Report, including key programme and organizational achievements, results, developments, lessons learned, and supporting evidence.

⁃Prepare, consolidate, and finalize programme and organizational reports, management reports, and other reporting products submitted to the Executive Director and the Association’s Board of Directors, ensuring that key achievements, results, challenges, risks, lessons learned, and supporting evidence are clearly presented and accurately documented

6.Technical Support and Continuous Improvement

⁃Provide technical guidance and support to programme teams and field offices on reporting standards, templates, documentation, report preparation, and quality assurance.

⁃Identify recurring reporting and documentation gaps and contribute to practical improvements in reporting processes, tools, and standards.

Perform any other relevant duties related to programme reporting, documentation, analysis, and knowledge management as assigned by the direct supervisor.

General Information and Application Procedures:

⁃Applicants are required to submit their applications through the Association’s official website no later than Thursday, October 15, 2026. Applications submitted through other channels, including hand delivery, telephone, WhatsApp, or Messenger, will not be considered.

⁃Each application must include a cover letter and an updated CV, clearly indicating the applicant’s earliest possible start date and complete contact information, including phone number and email address.

⁃The position is offered under a fixed-term employment contract, with an initial three-month probation period. Contract renewal or extension is subject to performance and the availability of project funding.

⁃Only shortlisted candidates whose qualifications and experience closely match the requirements of the position will be contacted.